Job Title: Administrative Assistant
Location: Mayville State University, Mayville, ND
Compensation: $33,389 -$40,066 - depending on experience
Benefits: Includes: single or family health care coverage (premiums paid for by the university), basic life insurance, EAP, retirement plan, tuition waiver, annual and sick leave.
Optional benefits available: supplemental life, dental, vision, long- term care insurance, flexible spending account, and supplemental retirement plans.
Who can apply: Internal/external candidates eligible to work in the United States. Mayville State University will not offer visa sponsorship for this position.
FLSA: Non-Exempt
Recruitment: Internal/External
Start date: June 3, 2024
Position Information:
This position provides administrative assistance to the divisions of Math/Science and Liberal Arts.
Key Competencies:
- Strong organizational skills
- Excellent communication skills - interpersonal, oral and written
- Demonstrates strong working knowledge/skill of Microsoft Office technology
- Ability to prioritize and be self-motivated
Minimum Qualifications:
- Two-year AA or AAS
- At least one year of office experience
Duties and Responsibilities:
Perform divisional administrative assistant responsibilities:
- Answer division telephone, relay information or transfer calls to appropriate individuals
- Greet visitors, answer questions and/or direct them to appropriate individual(s)
- Get mail daily/deliver mail to division faculty
- Respond to student information requests
- Compose routine correspondence for division chair
- Process paperwork for division projects (proposals, reports)
- Process term schedules-create spreadsheets and faculty overlay/room schedules
- Assist with catalog revisions-process forms, proof documents
- Prepare and distribute materials for division meetings (agenda and minutes)
- Maintain office equipment and supplies
- Order supplies and teaching/research materials
- Create and maintain prospective student database in coordination with division faculty
- Help with contracts and faculty load worksheets (full time faculty produce their own, AA help with DC & Adjunct)
- Assist with organization of faculty course evaluations
- Run CSSR upon request of division chair
- Attend necessary trainings
Perform miscellaneous duties.
- Make travel arrangements for faculty-transportation, lodging, process travel reimbursement claims
- Research and gather information for assigned projects
- Assist faculty with lab kits
- Proctor exams with proper notification
- Perform other duties as assigned
- Assist division chairs with tracking budgets, expenditures, revenue
- Assist with tracking of club funding - budgets, expenditures, revenue, as requested information
- Work at registration tables and assist with promotional activities, seminars, and events (example, outreach assistance, help with scheduling).
- Assist in scheduling equipment, rooms, and refreshments
- Handle participants' correspondence and registration materials
- Create brochures, and flyers for publicity purposes
- Develop programs, tickets, and posters for divisional needs
- Assist with mass mailings and individual mailings for the divisions.
- Assist with promotional activities, seminars, and events (example, outreach assistance, help with scheduling).
Applicants must upload the following materials to be considered fully:
1. A letter of application/cover letter
2. Copies of credentials (as applicable)
3. A current Resume
4. Three professional references
Application review will begin May 13, 2024, and will continue until filled. For specific questions regarding this position, contact Ms. Lonamalia Smith, Division Chair, Liberal Arts at lona.smith@mayvillestate.edu.
MaSU is an Equal Opportunity Employer and encourages applications from diverse candidates and candidates who support diversity. ND veteran's preference laws apply to this position. Veterans claiming preference must submit all proof of eligibility by the closing date. Proof of eligibility includes a DD-214 and if claiming disabled status, a current letter of disability. The state of North Dakota has an open records law; therefore, your application could be subject to review upon request. A criminal history background check must be satisfied prior to employment.
ND Relay: http://www.relaynorthdakota.com/
“This search is being conducted consistent with the State of North Dakota Open Records statutes.”